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Taking a Nanny on holiday

Taking a Nanny on Holiday | Nannytax

Taking a nanny on holiday is great for busy families in need of a helping hand but there are certain things to consider ahead of your trip. Kim Dalton from Nannytax HR answers your questions around this topic, covering off holiday allowance, travel expenses and working hours.

What do I need to do as an employer if I wish to take our nanny on a family holiday?

Kim says: Firstly, the contract of employment will need to have a relevant clause. This should explain that the nanny will be required to accompany the family on holiday as part of their duties, which may involve travelling abroad. We have a standard clause regarding travel written into all of our bespoke contracts.

Will taking my nanny on holiday be deducted from their own holiday allowance?

Kim says: No, if the nanny is travelling in the course of their duties, they are seen to be working and this won’t affect holiday balance. In fact, if working longer hours or additional days, the employer may need to compensate by providing additional time off in lieu.

Should an employer cover all the nanny’s travel expenses?

Kim says: Yes, the employer will need to pay for their nanny’s flights, meals, accommodation, activities and all other travel-related expenses. It is also common for employers to give their nanny spending money for nights off that they can use for a meal out and a cab back to the hotel for example.

Does my nanny need travel insurance to accompany us on holiday?

Kim says: Yes, the employer will need to arrange the nanny’s travel insurance. Nannytax’s Nannyinsure policy covers trips outside of the UK when travelling with at least one parent for business or pleasure purposes. If the nanny is travelling with the family outside of the UK, the nanny duties are covered for 90 days in any one period of insurance.

What if I can’t take my regular nanny on holiday?

Kim says: There are nanny agencies who can match families with travel nannies and holiday nannies. A travelling nanny normally offers a ‘live-in’ service and is more appropriate if the family is hiring a villa, and have a spare room to accommodate a nanny. Whereas, a holiday nanny tends to offer childcare at set hours during the day time, as well as babysitting in the evenings. The best option will depend on the individual family’s circumstances. If the employer doesn’t need the nanny for the full hours they usually work, then it may be worth looking into the hotel’s childminding services and kids clubs on offer.

What should be discussed with our nanny before the holiday?

Kim says: Accommodation and room arrangements, the rate of pay, hours of work and days off. The employer will also need to clarify details such as whether the nanny will be accompanying the family on excursions and if they’ll be eating with the family every night. If you want the nanny to do chores in their villa such as doing the laundry or washing up or babysitting some evenings, this must be discussed in advance. Once the nanny knows what the employer wants it means they can blend in with the family’s movements without any awkwardness or uncertainty.

What’s your main piece of advice for taking a nanny on holiday?

Kim says: Communicate expectations and responsibilities ahead of travelling, hours worked = hours paid, and make sure the nanny gets the appropriate downtime in line with the contract of employment and working regulations.

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Taking a nanny on holiday is one of the many topics that crop up in the nanny HR world. That’s why our Nannytax customers take full advantage of their unlimited HR service for assistance with various HR and legal matters. Learn more about this Nannytax membership benefit below.

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