Nannytax handle your nanny payroll from start to finish
When you subscribe to Nannytax, you can be assured that our award-winning nanny payroll service team will handle everything. From your initial Nanny PAYE Scheme set up to producing the final P45 when your nanny leaves – we’re here to make employing a nanny easy, and to provide you with peace of mind.
Read below to learn more about what we’ll take off your hands when you subscribe to our Nannytax Payroll & HR service.
Your Nanny PAYE Scheme Set-Up
Registering with HMRC – We’ll complete your UK employer registration with HM Revenue and Customs (HMRC).
Nanny PAYE Scheme – We will apply for your Nanny PAYE Scheme based on the information gathered from the set-up process in your Nannytax Employer Members Area.
Payroll Agent Verification – We ensure the legal documentation is in place so that we can liaise with HMRC as your payroll agent.
On-going Payslip Administration
Running the Payslips – We will provide you with weekly or monthly payslips (dependent on when you pay your nanny) via your Employer Members Area (you will need to sign off your nanny’s payslips each time so that they can access them via the Nanny Members Area).
Tax and National Insurance (NI) – We will calculate Tax and National Insurance, plus any other deductions applicable, such as Student Loan. This will be reflected on your nanny’s payslips.
Your Quarterly/Monthly HMRC Liabilities – We will calculate what you need to pay to HMRC every month/quarter and notify you of these amounts via email.
- Add Nannytax Plus to your subscription, and we’ll pay your nanny and your HMRC liabilities on your behalf each month. You’ll never miss a payment, avoid any HMRC fines, and have more time for what matters. Find out more.
RTI Returns – We will report to HMRC every time you pay your nanny, under Real Time Information (RTI) obligations.
Backdating and arrears – We can backdate payroll if your nanny has already begun working for you when you sign up to our services.
Late tax/penalty resolution – We will resolve any HMRC letters, such as appealing against a penalty or late payment.
Tax Documents – We will process P60s, P45s, P11Ds, and other tax-related documents.
Statutory Rights – We will administer Statutory Maternity/Sick Pay as and when required.
Comprehensive Records – We will keep payroll records for you and your employees in line with GDPR.
Calculation Requests
As part of your Nannytax Payroll Subscription, we can assist with your calculation requests.
Common examples of more complicated calculations include:
Irregular working hours – if your nanny does not work the same hours each week (our free-to-use online salary calculator cannot accommodate for this).
Less common Tax Codes – if your nanny is not on a standard tax code, for example, works more than one job.
Annualised Salaries – if you require an annual salary calculation based on either an hourly or daily rate of pay.
Term time and non-term-time – if your nanny works different hours during term time and non-term-time.
Nanny shares/ Tax code split – if you are part of a nanny share arrangement and require a tax code split calculation so that each employer pays the same amount of tax on the nanny’s earnings.
What do I need to do each month with Nannytax?
Inform us of any changes
Make sure you let us know of any changes that may affect your nanny’s next payslip, such as overtime, by that month’s payroll cut-off date.
Approve your nanny's payslip
We’ll email you when your payslips are ready to view and approve. You can also query these in your Members Area. You need to approve your nanny’s payslip in order for your nanny to be able to access their payslips in their Nanny Members Area.
Pay your nanny & HMRC
Unless you’re a Nannytax Plus customer, you’ll need to pay the Tax and NI liabilities due to HMRC (paid either monthly or quarterly, depending on the amount) and pay your nanny the net amount stated on the payslip.
Nannytax Plus Service Benefits: Exclusive to Nannytax Plus Customers
As a Nannytax Plus customer, you will benefit from all of the above, but also:
- We will pay your nanny on your behalf directly every payday.
- We will pay your HMRC liabilities on your behalf.
We will only require communication from you when there have been any overtime, sick days, or a change in employment circumstances. That means you don’t have to worry about missing your nanny’s pay days or HMRC deadlines! Add Nannytax Plus to your subscription at checkout.
Nannytax Add-On Pension Service: Fully Managed Workplace Nanny Pensions Service
All UK employers must formally assess their employees’ eligibility for a workplace pension. As part of our complete end-to-end pensions service, we will ensure your pension obligations are met. You can add our pension service to your subscription at checkout.
Other Nannytax Membership Benefits
Unlimited HR Support – Our team of HR experts is always on hand to support you with any HR related requests or queries, such as around maternity leave or sickness.
Employment Contract – Our HR experts will create a bespoke contract of employment for you and your nanny, completely free of charge.
Employer Members Area – A platform that enables you to easily inform us about changes to your nanny’s payslips and gives you access to your important HMRC documentation at your convenience. Plus, we’ll keep you on top of the latest industry news via your dashboard, and you can download exclusive resources, such as our Holiday & Absence calendar.
Nanny Members Area – A place where your nanny can access all of their payslips and important documentation, such as P60s. Your nanny can also access our exclusive nanny resources, such as our Nanny Pack, via this platform.
Membership Benefits – As a Nannytax customer, you can take advantage of our hand-picked partner discount codes.
Refer a friend scheme – We offer a ‘refer a friend’ scheme where you can refer Nannytax to a friend, and we’ll send you a £100 voucher which can be used at over 100+ UK brands. More information provided in your Employer Members Area.