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DBS Checks | Nannytax

DBS Checks

How do I DBS Check my Nanny?

The Disclosure and Barring Service (DBS) is a Government body that processes criminal record checks that prevent unsuitable people from working with vulnerable groups including children. Therefore it’s highly recommended that nanny employers request and verify their nanny’s DBS check.

What is a DBS Check?

A DBS check, previously known as a CRB check, is a record of a person’s criminal convictions and cautions.

The DBS check has no official expiry date. Any information included will be accurate at the time the Disclosure and Barring Service carried out the check. It’s up to you to decide when you want an updated check.

There are four levels of check you can request:

A Basic Check

Shows unspent convictions and conditional cautions.

A Standard Check

Shows spent and unspent convictions, cautions, reprimands and final warnings.

An Enhanced Check

Same as Standard plus any information held by local police considered relevant to the role.

An Enhanced Check with Barred Lists

Same as Enhanced plus whether the applicant is on the list of people barred from doing the role.

Nannies and DBS Checks

Do Nannies have to be DBS checked?

Yes, nannies need to have an Enhanced DBS Check with Barred Lists from the Disclosure and Barring Service in order to look after children for a living.

We highly recommend you request proof of an up-to-date Enhanced DBS Check before your nanny starts.

DBS Checks & Ofsted Registration

In order to become Ofsted Registered, Nannies will need their Enhanced Check with Barred Lists certificate.

Ofsted will only accept a DBS certificate within 3 months of the issue date. Therefore Ofsted recommend nannies sign up for the DBS update service to keep their certificate up to date.

How do I DBS Check my Nanny?

A DBS check must go through an approved organisation or Umbrella Body such as an approved nanny agency.

An Umbrella Body can supply the nanny with a DBS application form. Once completed they can send this on to the DBS on behalf of the nanny.

Employers can find an Umbrella Body through the government website here.

In order to become Ofsted Registered, nannies will need their Enhanced DBS Check with Barred Lists certificate.
How much does a DBS Check cost?

This will differ depending on the type of DBS check and whether you use an agency.

• Basic check – £23

• Standard check – £23

• Enhanced check – £40

• Enhanced with a barred list check – £40

For checks that are made via nanny agencies or an Umbrella Body, there may be an additional fee.

How long does a DBS Check take?

Generally, it takes around 6 weeks to get a DBS check. However this can depend on the following:

• The level of check

• If the details given are accurate

• The police forces involved

When complete, one copy of the Disclosure is sent to the nanny and another copy is sent to the umbrella organisation.

DBS Checks for previous roles

You can accept a certificate requested for a previous role but you must check:

• The applicant’s identity matches the details on the certificate

• Their certificate is the right level and type for the role applied for

• If anything has changed if the applicant signs up for the update service

Looking for more support with employing your nanny?

Employing a nanny can be daunting as you may not necessarily know all the nitty gritty legal parts of the process. That’s why it’s a full time job for us here at Nannytax! We can help make the process as smooth as possible for you when it comes to pay slips, tax, contracts and more. Speak to a member of our team today or alternatively get going and set up your nanny payroll now.

Nannytax and DBS Checks

We’re recommended by 100+ UK Nanny Agencies who may be able to help you with the DBS check process. Check our Nanny Agency Directory here to browse agencies near you.

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