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 Taking a nanny on holiday

'Ask the Nannytax Expert'



Taking a nanny on holiday can be a great idea for busy families in need of a helping hand but there are certain things that need to be laid out in advance. Kim Dalton from Ward Williams, the home of Nannytax HR, is here to answer all your questions on taking a nanny on holiday, discussing what to do when it comes to the contract, travel expenses and the nanny's duties.




What should an employer do if they wish to take their nanny on holiday?

Kim says: If the employer wishes to take their nanny on holiday with them, the contract of employment will need to have a relevant clause covering this. This should explain that the nanny will be required to accompany the family on holiday as part of their duties, which may involve travelling abroad. We have a standard clause regarding travel written into all of our bespoke contracts.


Will this affect the nanny's own holiday allowance?

Kim says: No, if the nanny is travelling in the course of their duties, they are seen to be working and this won't affect holiday balance. In fact, if working longer hours or additional days, the employer may need to compensate by providing additional time off in lieu.


Should the employer cover all their nanny's travel expenses?

Kim says: Yes, the employer will need to pay for their nanny's flights, meals, accommodation, activities and all other travel-related expenses. Some employers may also wish to consider giving their nanny spending money for nights off that they can use for a meal out and a cab back to the hotel for example.


Does the nanny need travel insurance to go on holiday with the family?

Kim saysYes, the employer will need to arrange the nanny's travel insurance, Nannytax's NannyInsure package means the nanny's duties are covered for trips outside of the UK when travelling with at least one parent for business or pleasure purposes. If the nanny is travelling with the family outside of the UK, the nanny duties are covered for 90 days in any one period of insurance.


What if the family are unable to take their regular nanny on holiday?
Kim says: There are nanny agencies who specialise in matching families with temporary travelling nannies and holiday nannies. A travelling nanny normally offers a 'live-in' service and is more appropriate if the family is hiring a villa, and have a spare room to accommodate a nanny. Whereas, a holiday nanny tends to offer childcare at set hours during the day time, as well as babysitting in the evenings - so the best option will depend on the individual family's circumstances. If the employer doesn't need the nanny for the full hours they usually work, then it may be worth looking into the hotel's childminding services and, or kids clubs on offer - which is also a great opportunity for children to make friends.

What should be discussed with the nanny before the holiday?

Kim says: Key things that need to be discussed beforehand include accommodation and room arrangements, the rate of pay, hours of work and days off. The employer will also need to clarify details such as whether the nanny will be accompanying the family on excursions, if they'll be eating with the family every night, perhaps the employer will want the nanny to do chores in their villa such as doing the laundry or washing up, and when they'll be needed to babysit some evenings. Once the nanny knows what the employer wants it means they can blend in with the family's movements without any awkwardness or uncertainty.


What's your main piece of advice for taking a nanny on holiday?

Kim says: Communicate expectations and responsibilities ahead of travelling, hours worked = hours paid, and make sure the nanny gets the appropriate downtime in line with the contract of employment and working regulations.